IT asset tracking and software license management for SMB IT teams
Know where every device and every software license is — with an append-only audit trail, click-to-reveal credential delivery, and onboarding and offboarding in one workflow.
Audit-ready ITAM · Software license tracking · Onboarding and offboarding — all in one platform
Proof points
56 features
Built end-to-end across asset tracking and license management
Dogfooded daily
Running on CodePrism's own laptop, peripheral, and loaner fleet
Append-only ledger
Every assign, return, repair, and revoke — recorded forever
Multi-tenant by design
Role-based access · Dual-channel Slack and email notifications
IT Asset Management · Software License Tracking · Audit-Ready ITAM
Full visibility. Full control.
Real-Time Tracking
Ownership Visibility
284
Laptop
156
Mobile
98
Desktop
412
Peripherals
950 assets connected across 8 locations
Device Registration
Monitoring
Real-Time Tracking
Device Registration
Ownership Visibility
Monitoring
Audit trail built in
Every assign, return, repair, and retirement is written to an append-only event ledger — tamper-evident by design. One-click CSV export for SOC 2 or insurance auditors.
audit trail · auditabilitySoftware license management
Track every seat, every credential, every renewal deadline. License requests, approvals, and revocations — all logged with the same audit-defensible trail as your hardware.
license tracking · software license managementOnboarding and offboarding
When someone joins, their devices and licenses are ready. When they leave, the checklist closes itself — physical assets returned, software licenses revoked, one workflow.
onboarding and offboarding · asset lifecycle
Compliance and auditability
The audit trail your IT team can actually defend
- Append-only event ledger records every state change — assign, return, repair, transfer, retire — with actor, timestamp, and payload. Nothing is ever edited or deleted.
- One-click CSV export of the filtered audit log for SOC 2 evidence packs, insurance questionnaires, or external auditors.
- Multi-tenant by design: every event is tenant-scoped. Your audit trail is yours alone.
- Idempotency via request ID on every event row — safe to re-run bulk imports without creating duplicate history.
License tracking
Software license management without the spreadsheet
- Per-tenant software catalog: track every tool — Figma, JetBrains, GitHub Enterprise, OpenAI API — anything IT procures centrally.
- Click-to-reveal credential delivery — license keys, API keys, and passwords never live in a Slack DM or email inbox.
- Seat utilisation bars: see "7/10 Figma seats used" at a glance. Auto-alert when utilisation crosses 80%.
- License renewal alerts: 30-day expiry warnings via Slack and email, so renewals are never a surprise.
AI capabilities
AI that does the work, not just the talking
- Smart Registration: snap a photo of a serial sticker or paste a system-info screenshot — GPT-4o Vision pre-fills the registration form in seconds.
- AI device image generation: every asset gets a visual render that updates automatically when brand or model changes.
- Asset tier system: Consumer → Mythic tier based on purchase price. Turns a tracking dashboard into something your team actually opens.
- Global Cmd+K search: find any asset by serial, tag, model, or assignee in under a second — from anywhere in the app.
Onboarding and offboarding
Offboarding without the panic: physical assets and software licenses, one workflow
- Trigger the offboarding checklist from a Subject profile — the system enumerates every active device and every active software license in one view.
- Slack DM to the departing employee lists every device to return by the cutoff date. IT channel gets a fleet-wide alert: "Alex offboarding — 4 assets and 3 licenses pending."
- Smart Reminders cron follows up on overdue returns — automatically, every day, until the checklist is closed.
- When the last device is returned and the last license is revoked, OFFBOARDING_COMPLETED fires and the employee is marked inactive. Nothing slips through.
Measurable business value
Asset accountability and audit trail
Every asset has a complete, tamper-evident ownership history. One-click CSV export hands auditors exactly what they need — no chasing records across spreadsheets.
See how it works →Fewer errors, less asset loss
Automated reminders for overdue loaners, expiring warranties, and open repairs mean nothing slips through the cracks. Every state change is event-logged, not edited.
See how it works →IT operations efficiency
AI-assisted registration fills the form from a screenshot. Bulk CSV import migrates your existing spreadsheet in minutes. The Cmd+K global search finds any asset instantly.
See how it works →How it works
From spreadsheet to audit-ready in minutes
Sign in with Slack
Your workspace is auto-provisioned the moment your Slack admin signs in. No forms, no waiting, no IT ticket.
Import your asset inventory
Drag and drop your existing CSV — up to 500 rows. PrismCortex validates every row, skips duplicates, and gives you a preview before writing a single record.
Assign, track, and audit
Assign devices, manage software licenses, run the offboarding checklist — every action writes to the append-only audit trail automatically.
Export for any auditor
One-click CSV of the full audit log — timestamp, actor, event type, asset tag, payload summary. Ready for SOC 2, insurance, or any compliance review.
Ready to replace your spreadsheet?
See PrismCortex in action — IT asset management built for real teams
Replace your spreadsheet today
PrismCortex is the IT asset tracking and software license management platform that 10–200 person IT teams have been waiting for. Audit-ready from day one.
No credit card required · SaaS — no self-hosting · Every feature available on day one
FAQ
Frequently asked questions
What is IT asset management (ITAM)?
IT asset management (ITAM) is the practice of tracking, maintaining, and optimizing every hardware device and software license an organization owns — from the moment it's purchased through assignment, repair, and eventual retirement. A good ITAM platform gives IT teams a single source of truth: who has what device, which software licenses are active, and a tamper-evident audit trail for every state change. PrismCortex is an ITAM platform built for 10–200 person SMB IT teams that want audit-ready tracking without the complexity of enterprise suites.
What's the difference between ITAM and ITSM?
ITAM (IT asset management) tracks the physical and digital inventory IT owns — laptops, peripherals, software licenses, warranties. ITSM (IT service management) handles service requests, incidents, and change tickets. PrismCortex is an ITAM platform, not an ITSM suite — there are no ticketing or incident workflows. If you need a helpdesk, tools like Freshservice or Jira Service Management cover the service layer; PrismCortex covers the asset layer underneath.
Does PrismCortex work without Slack?
Yes — the web dashboard is the primary interface and works independently of any chat platform. Every feature (asset registration, assignment, audit log, offboarding checklist, software license management) is available through the dashboard alone. Slack is an optional add-on module for teams that want to bring IT asset operations into their chat workflow. Other chat platforms (Teams, WhatsApp) are available for early customers on request.
How does PrismCortex handle software license management?
PrismCortex includes a full software license management module — not just a list, but a structured workflow. IT builds a per-tenant software catalog, employees submit license requests with a justification, IT approves or rejects each request, and approved credentials (license keys, API keys, passwords) are delivered via click-to-reveal in the app — never through Slack or email. Seat utilisation is tracked in real time, with Slack and email alerts at 80% capacity. License renewals trigger 30-day advance warnings. When an employee leaves, all their licenses are revoked automatically as part of the offboarding checklist, with every action written to the audit trail.
Is PrismCortex a replacement for Snipe-IT?
Different product for a different audience. Snipe-IT is a battle-tested open-source ITAM tool that you self-host — it's a strong fit for teams that want to run their own infrastructure and are comfortable with PHP and Laravel. PrismCortex is a SaaS platform that ships with AI-assisted registration, software license management, an append-only event ledger, and an optional Slack bot — for teams that want a modern, hosted solution without the ops overhead. If you're currently looking at Snipe-IT and don't want to run your own server, PrismCortex is built for you.
What does "audit-ready" mean in practice?
In PrismCortex, every state change — every assign, return, transfer, repair, license issuance, license revocation, and retirement — is written first to an append-only event ledger. No UI in PrismCortex can edit or delete an event row, ever. The audit log at /audit shows the complete history with filters for event type, actor, date range, and asset tag. One click exports the filtered view as a CSV — timestamp, actor, event type, asset tag, payload summary — ready to hand to an auditor for SOC 2 evidence, insurance questionnaires, or internal reviews.